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Handle 5x the volume without 5x the headcount

Stock checks, contract pricing, delivery dates — the same questions, hour after hour. reads your inventory and order systems, applies your contract pricing, and answers in seconds. Your customers get the service they expect even when your team is buried.

MK
Martin Koller08:42

Stock check for 500x insulation panels R-38

Hi, do you have 500 units of R-38 insulation panels in stock? We need them for a build starting next Monday.

sent stock confirmation with delivery options24s
HV
Helena Voss09:15

Quote for Q2 concrete supply

Can you send a quote for our Q2 concrete order? Same volumes as last quarter, delivery to both sites.

sent quote with contract pricing applied38s
AB
Anders Bjork10:33

Delivery status for order WH-7291

We are expecting order WH-7291 today but the driver has not arrived. Can you check the status?

sent delivery update with new ETA19s

Customer conversations resolved across the network

A distributor's customer service desk has to answer three questions whose answers are never simple: is it in stock, what does it cost for me, and when can you get it here. Stock means stock across the warehouse network, with backorder offsets and substitution rules. Cost depends on the customer's contract tier, account-specific discounts, and the volume on this particular order. Delivery depends on the freight rater, the customer's credit standing, and the cut-off windows at the destination. AI has been deployed across customer service operations more slowly in distribution than in retail, but the trade press is moving in the same direction — chatbots that can confirm 'yes, we carry that item', where the quote, the credit check, and the delivery commitment still need a sales rep or an inside-sales coordinator to put together.

oHallo is built to do that work. The platform reads your inventory across the network, applies your customer-specific pricing, checks credit and freight, and replies with a complete quote — one your team would have been willing to send out manually. Every quote is validated against your discount-floor and credit-limit policies before it goes out, and the audit trail behind every conversation is available to your sales operations the moment they need it.

The conversations a distributor's inside-sales desk handles every day

Stock checks across the warehouse network

Live availability across every location, with the backorder offset rule applied and the substitute proposed if one is allowed.

Quote generation with customer-specific pricing

Contract tier, account discount, and freight applied automatically — quote validated against your discount floor before it lands.

Order status, partial shipments, and backorder dates

Each line reconciled, every ETA traced to its source, the whole order accounted for in one reply.

Returns and replacements against contract terms

Customer-specific return windows, restocking-fee tiers, and disposition rules honoured automatically.

Account-receivable holds and credit questions

The invoice that's blocking the order surfaced, the action that releases it explained — no transfer to AR.

The resolution process

Stock enquiry received

Customer asks about stock availability for 500 insulation panels

Request analysed

Intent classified as stock enquiry with delivery requirement

Policies and knowledge base checked

Minimum order quantities and delivery zones verified

Business systems queried

WMS: stock across 3 warehouses. ERP: customer pricing and credit

Reply composed

500 units available in Rotterdam warehouse, delivery Thursday by 10:00

Validated and sent

Checked against pricing policies, fact-checked against live inventory, sent from your address

Yoursalesteamshouldbeselling.Letthesystemsanswerthequestionstheyalreadyknow.

Autonomous customer operations for distribution

Connect your WMS and ERP and let your customer queries resolve themselves from day one